{"id":599,"date":"2023-06-11T22:14:38","date_gmt":"2023-06-11T20:14:38","guid":{"rendered":"https:\/\/www.docustore.cl\/?p=599"},"modified":"2023-06-11T22:29:16","modified_gmt":"2023-06-11T20:29:16","slug":"como-planificar-una-estrategia-de-gestion-de-documentos-fisicos-de-tu-empresa","status":"publish","type":"post","link":"https:\/\/www.docustore.cl\/index.php\/2023\/06\/11\/como-planificar-una-estrategia-de-gestion-de-documentos-fisicos-de-tu-empresa\/","title":{"rendered":"\u00bfC\u00f3mo planificar una estrategia de gesti\u00f3n de documentos f\u00edsicos de tu empresa?"},"content":{"rendered":"[vc_row type=\u00bbin_container\u00bb full_screen_row_position=\u00bbmiddle\u00bb scene_position=\u00bbcenter\u00bb text_color=\u00bbdark\u00bb text_align=\u00bbleft\u00bb overlay_strength=\u00bb0.3″ shape_divider_position=\u00bbbottom\u00bb bg_image_animation=\u00bbnone\u00bb][vc_column column_padding=\u00bbpadding-3-percent\u00bb column_padding_position=\u00bball\u00bb background_color_opacity=\u00bb1″ background_hover_color_opacity=\u00bb1″ column_link_target=\u00bb_self\u00bb column_shadow=\u00bbnone\u00bb column_border_radius=\u00bbnone\u00bb width=\u00bb1\/1″ tablet_width_inherit=\u00bbdefault\u00bb tablet_text_alignment=\u00bbdefault\u00bb phone_text_alignment=\u00bbdefault\u00bb column_border_width=\u00bbnone\u00bb column_border_style=\u00bbsolid\u00bb bg_image_animation=\u00bbnone\u00bb][vc_column_text]\n

Planificar una estrategia de gesti\u00f3n de documentos que abarque tanto la custodia f\u00edsica como la digital es crucial para garantizar la eficiencia, seguridad y cumplimiento normativo de una empresa.<\/span><\/h2>\n


\nA continuaci\u00f3n, se presentan los pasos clave para desarrollar esta estrategia:<\/span><\/h2>\n

<\/h2>\n[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=\u00bbin_container\u00bb full_screen_row_position=\u00bbmiddle\u00bb scene_position=\u00bbcenter\u00bb text_color=\u00bbdark\u00bb text_align=\u00bbleft\u00bb overlay_strength=\u00bb0.3″ shape_divider_position=\u00bbbottom\u00bb bg_image_animation=\u00bbnone\u00bb][vc_column centered_text=\u00bbtrue\u00bb column_padding=\u00bbpadding-10-percent\u00bb column_padding_position=\u00bball\u00bb background_color_opacity=\u00bb1″ background_hover_color_opacity=\u00bb1″ background_image=\u00bb602″ enable_bg_scale=\u00bbtrue\u00bb column_link_target=\u00bb_self\u00bb column_shadow=\u00bbnone\u00bb column_border_radius=\u00bbnone\u00bb width=\u00bb1\/1″ tablet_width_inherit=\u00bbdefault\u00bb tablet_text_alignment=\u00bbdefault\u00bb phone_text_alignment=\u00bbdefault\u00bb column_border_width=\u00bbnone\u00bb column_border_style=\u00bbsolid\u00bb bg_image_animation=\u00bbnone\u00bb][\/vc_column][\/vc_row][vc_row type=\u00bbin_container\u00bb full_screen_row_position=\u00bbmiddle\u00bb scene_position=\u00bbcenter\u00bb text_color=\u00bbdark\u00bb text_align=\u00bbleft\u00bb overlay_strength=\u00bb0.3″ shape_divider_position=\u00bbbottom\u00bb bg_image_animation=\u00bbnone\u00bb][vc_column column_padding=\u00bbpadding-3-percent\u00bb column_padding_position=\u00bball\u00bb background_color_opacity=\u00bb1″ background_hover_color_opacity=\u00bb1″ column_link_target=\u00bb_self\u00bb column_shadow=\u00bbnone\u00bb column_border_radius=\u00bbnone\u00bb width=\u00bb1\/1″ tablet_width_inherit=\u00bbdefault\u00bb tablet_text_alignment=\u00bbdefault\u00bb phone_text_alignment=\u00bbdefault\u00bb column_border_width=\u00bbnone\u00bb column_border_style=\u00bbsolid\u00bb bg_image_animation=\u00bbnone\u00bb][vc_column_text]\n

🔍\u00a0<\/span><\/span>Evaluar las necesidades y objetivos de la empresa:<\/b><\/h3>\n

Comprender las necesidades espec\u00edficas de la empresa en t\u00e9rminos de gesti\u00f3n de documentos es el primer paso. Esto implica identificar los tipos de documentos que se manejan, su volumen, la duraci\u00f3n de su retenci\u00f3n, los requisitos y plazos de custodia legal, las necesidades de acceso y cualquier otro factor relevante.<\/span><\/p>\n

 <\/p>\n

📑<\/span><\/span>💻\u00a0<\/span><\/span>Identificar los documentos que requieren custodia f\u00edsica y digital:
\n<\/b><\/h3>\n

Realizar un inventario exhaustivo de los documentos existentes y determinar cu\u00e1les deben ser almacenados f\u00edsicamente y cu\u00e1les pueden ser digitalizados. Esto se basar\u00e1 en criterios como la importancia, la frecuencia de acceso, los requisitos legales y las necesidades de seguridad.<\/p>\n

 <\/p>\n

🖇️<\/span><\/span>📌\u00a0<\/span><\/span><\/b>Establecer un sistema de organizaci\u00f3n y clasificaci\u00f3n:<\/b><\/h3>\n

Definir una estructura clara de organizaci\u00f3n y clasificaci\u00f3n para los documentos f\u00edsicos y digitales. Esto puede incluir la creaci\u00f3n de categor\u00edas, etiquetas y metadatos que faciliten la b\u00fasqueda, recuperaci\u00f3n y seguimiento de los documentos.<\/span><\/p>\n

 <\/p>\n

🙋🏻‍♂️<\/span><\/span>🔒\u00a0<\/span><\/span>Seleccionar proveedores de servicios de custodia f\u00edsica y digital:<\/b><\/h3>\n

Investigar y seleccionar proveedores confiables que ofrezcan servicios de almacenamiento y gesti\u00f3n de documentos f\u00edsicos y digitales como DocuStore. Evaluar aspectos como la seguridad, la accesibilidad, la capacidad de escalabilidad.<\/span><\/p>\n

 <\/p>\n

🔐<\/span><\/span>🚨\u00a0<\/span><\/span>Implementar medidas de seguridad:<\/h3>\n

Establecer pol\u00edticas y procedimientos de seguridad tanto para los documentos f\u00edsicos como para los digitales. Esto puede incluir controles de acceso f\u00edsico a las instalaciones de almacenamiento, sistemas de seguridad inform\u00e1tica, encriptaci\u00f3n de datos, copias de seguridad regulares y pol\u00edticas de retenci\u00f3n y destrucci\u00f3n de documentos.<\/span><\/p>\n

 <\/p>\n

\n

\u00bfDefinir un flujo de trabajo claro y coherente que abarque tanto la gesti\u00f3n de documentos f\u00edsicos como digitales.<\/span><\/span><\/p>\n<\/blockquote>\n

<\/h1>\n

🔗📦🏷️ Establecer un flujo de trabajo integrado:<\/h3>\n

Definir un flujo de trabajo claro y coherente que abarque tanto la gesti\u00f3n de documentos f\u00edsicos como digitales. Esto implica establecer los roles y responsabilidades, los procedimientos para la digitalizaci\u00f3n y el ingreso de nuevos documentos, as\u00ed como la transici\u00f3n de documentos f\u00edsicos a digitales y viceversa.<\/span><\/p>\n

 <\/p>\n

🙎🏻🙋🏻‍♀️🙎🏻‍♂️ Capacitar al personal:<\/b><\/h3>\n

Proporcionar capacitaci\u00f3n y concienciaci\u00f3n adecuadas a todo el personal involucrado en la gesti\u00f3n de documentos. Esto incluye la formaci\u00f3n en el uso de herramientas y tecnolog\u00edas espec\u00edficas, as\u00ed como la comprensi\u00f3n de las pol\u00edticas y procedimientos establecidos.<\/span><\/p>\n

 <\/p>\n

🗃️<\/span><\/span>👈🏻\u00a0<\/span><\/span>Monitorear y evaluar:<\/b><\/h3>\n

Establecer m\u00e9tricas y realizar seguimiento regular para evaluar la eficacia de la estrategia de gesti\u00f3n de documentos. Realizar auditor\u00edas peri\u00f3dicas tanto de los sistemas f\u00edsicos como digitales para garantizar su cumplimiento y eficiencia.<\/span><\/p>\n

 <\/p>\n

⏳<\/span><\/span>🕰️<\/span><\/span>⏱️\u00a0<\/span><\/span>Actualizar y mejorar continuamente:<\/b><\/h3>\n

La gesti\u00f3n de documentos es un proceso en constante evoluci\u00f3n. Es importante mantenerse actualizado con las nuevas tecnolog\u00edas, pr\u00e1cticas y requisitos normativos, y realizar ajustes y mejoras peri\u00f3dicas en la estrategia seg\u00fan sea necesario.<\/span><\/p>\n

Al seguir estos pasos, una empresa puede planificar y ejecutar una estrategia de gesti\u00f3n de documentos efectiva que integre la custodia f\u00edsica y digital<\/span><\/p>\n

 <\/p>\n

 <\/p>\n

\n

 <\/p>\n

Accede a visualizar nuestros Blog e inf\u00f3rmate de los Beneficios que tiene contratar una empresa de Custodia F\u00edsica de Documentos, con experiencia y manejo en Gesti\u00f3n Documental.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=\u00bbin_container\u00bb full_screen_row_position=\u00bbmiddle\u00bb scene_position=\u00bbcenter\u00bb text_color=\u00bbdark\u00bb text_align=\u00bbleft\u00bb overlay_strength=\u00bb0.3″ shape_divider_position=\u00bbbottom\u00bb bg_image_animation=\u00bbnone\u00bb][vc_column centered_text=\u00bbtrue\u00bb column_padding=\u00bbpadding-10-percent\u00bb column_padding_position=\u00bball\u00bb background_color_opacity=\u00bb1″ background_hover_color_opacity=\u00bb1″ background_image=\u00bb603″ enable_bg_scale=\u00bbtrue\u00bb column_link_target=\u00bb_self\u00bb column_shadow=\u00bbnone\u00bb column_border_radius=\u00bbnone\u00bb width=\u00bb1\/1″ tablet_width_inherit=\u00bbdefault\u00bb tablet_text_alignment=\u00bbdefault\u00bb phone_text_alignment=\u00bbdefault\u00bb column_border_width=\u00bbnone\u00bb column_border_style=\u00bbsolid\u00bb bg_image_animation=\u00bbnone\u00bb][\/vc_column][\/vc_row]\n","protected":false},"excerpt":{"rendered":"

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